2018 EXHIBITOR KIT

Step 1

Did you register your Buyer's Guide Listing for this Show? 
The Buyer's Guide Listing is an important component of your space agreement! The only way to ensure your listing on our website is to register your company.  

BUYER'S GUIDE LISTING


Make sure your company is listed on our website!
Click here to submit your Buyer's Guide Listing
Contact Nathalie Arella for your username and password at narella@expomediainc.com or 613-667-0509 ext.291

Step 2

Move-In:

Tuesday, March 20th, 2018            8:00am-8:00pm
Wednesday, March 21st, 2018       8:00am-8:00pm*
Thursday, March 22nd, 2018          8:00am-11:00am (Hand Carry Only)

*Forklifts are available until 6:00pm on Tuesday and Wednesday.
     

Move-In Information_ 2018
Move-In Questionnaire

Show Dates & Hours:

Thursday, March 22nd, 2018          NOON - 9:00pm
Friday, March 23rd, 2018                NOON - 9:00pm
Saturday, March 24th, 2018           10:00am - 7:00pm
Sunday, March 25th, 2018             10:00am - 5:00pm

Move-Out:

Sunday, March 25, 2018       6:00pm - 10:00pm 
Monday, March 26, 2018       8:00am - 2:00pm 

Move-Out Information_2018

GENERAL INFORMATION

General informations

SHOW LOCATION:
EY Centre
4899 Uplands Drive,
Ottawa, On
K1V 2N6

EXHIBITOR REGULATIONS

-Floor covering (same size as your booth) is mandatory. 
-Walls higher than 8' have to be finished on both sides. No publicity on the back side.
-Walls higher than 12' have to be approved by the show management. 
-There is a visibility fee of $500 for banner hanging. Talk to your representative for more information.
-Rigid walls are mandatory for booths located on the main aisle.

To consult all the rules and regulations from the EY Centre, Click here

Step 3

IMPORTANT NOTES AND FORMS

Freeman is our official supplier for all your needs in terms of furniture, carpets, electricity, water drain, natural gas and more. 

Important: Click Here and take advantage of a 30% discount by ordering online before February 26, 2018.


1) Floor covering is mandatory for your booth, it could be carpets, tiles. It has to be the same size as your booth space.  If you don't have any, you can rent it with freeman.
Carpet Order Form
Freeman Method of Payment Form

2) Black partitions are provided by the Show Management except if you are on the main aisle. 
If your booth is located on the Main aisle (see plan below), rigid walls are mandatory. 
You have the option to order drywall with Freeman.
Hardwall Order Form
Rental Exhibit Order Form
Exhibit Accessories Order Form
Freeman Method of Payment Form

3) Will you need furniture, electricity, water connections, natural gas ?
If yes, here are the forms below:
Electrical Services Order Form
Installation & Dismantle Order Form
Hanging Sign Order Form
Freeman Method of Payment Form

To view the full version of the manual, Click Here

4) Will you need internet, telecom services and/or audio-visual?
DE. Systems - Internet, Telecom & Equipment Rental Order Forms


5) Are you thinking about having a contest on site?
Contest Rules and Regulations

6) You have 3 exhibitor badges included every 100sqft.
Example : If your booth space is a 10' x 20' you get 6 exhibitor badges. 
If you think you need more you can order some with the form below.
Exhibitor Badges OHGS 2018

7) EY Centre parking is $8.00/day (tx included). 
You can also buy parking passes for your employees and you by completing the form below. 
Take note: You may have one already included in your contract, please verify to make sure you don't buy it twice. Parking pass are at $34 (tx inc)/each and there is only 250 available. First come, first serve.
Parking Pass Order Form 

8) Rules and Regulations for Food and Beverage - EY Centre

9) You need to be insured from the move-in to the move-out of the Show. Please click below to have all the information about the Insurance information sheet

10) Booth Cleaning
If you would like someone to clean your booth after show hours, please complete the form below. 
EY Centre Booth Cleaning Form

11) Is it your first time at the EY Centre? Click Here to view the site plan.

BOOK YOUR HOTEL

HILTON GARDEN INN

In efforts to maximize your exhibiting experience with us we are proud to announce a partnership with Hilton Garden Inn. 

Enjoy a show discount and book your room at $149* per night.
*Cut-off date to get the preferential rate ($149) is February 23rd, 2018.
Group name : Ottawa Home & Garden Show
Group Code : OHGS
You can also reserve by calling at this number: 613-288-9001 (use same promo code as above). 

 
Location
2400 Alert Road
Ottawa, Ontario K1V 1S1
Canada
Tel: +1-613-288-9001
Fax: +1-613-249-8729 
 
Amenities
BUSINESS CENTER 
FITNESS CENTER 
FREE IN ROOM INTERNET
MEETING ROOMS 
FREE PARKING 
INDOOR POOL

Great location 5 minutes east of Ottawa MacDonald Cartier International Airport
15 minutes to downtown Ottawa
24-hour complimentary airport shuttle
7,200 sq. ft. of flexible meeting space
Complimentary WiFi access and 24-hour business center
Fitness center and indoor pool
 
Enjoy Comforts and Conveniences at this Ottawa Airport Hotel
Choose a spacious, comfortable guest room or suite at the Hilton Garden Inn Ottawa Airport hotel. Located five minutes from Ottawa MacDonald Cartier International Airport and 15 minutes from downtown Ottawa, the hotel is in an ideal location for business travelers and guests on vacation.

Soundproof rooms and our patented Garden Sleep System® beds are designed to give you an exceptionally restful night’s sleep. Complimentary internet access in your room and a 24-hour business center means you can contact loved ones or stay in touch with the office. Maintain your fitness routine by exercising in the complimentary fitness center and pool. Start the day with a delicious breakfast in the The Garden Grille & Bar, and take advantage of our in-room dining service.

Please note that long-term parking is not available at this hotel.

 

Contact

Nathalie Arella, Assistant Show Manager
(613) 667-0509 ext.291
narella@expomediainc.com