2019 EXHIBITOR KIT

Step 1

Did you register your Exhibitor Listing for this Show? 
The Exhibitor Listing is an important component of your space agreement! The only way to ensure your listing on our website is to register your company.  

EXHIBITOR LISTING

Make sure your company is listed on our website!
Click here to submit your Exhibitor Listing

Contact Katie Wilson for your username and password at kwilson@expomediainc.com or 613-667-0509 ext.291

Step 2

Move-In:

Tuesday, March 19th, 2019            8:00am-8:00pm
Wednesday, March 20th, 2019       8:00am-8:00pm*
Thursday, March 21st, 2019           8:00am-11:00am (Hand Carry Only)

*Forklifts are available until 6:00pm on Tuesday and Wednesday.

Move-In Information 

Move-In Questionnaire

Show Dates & Hours:

Thursday, March 21st, 2019          NOON - 9:00pm
Friday, March 22nd, 2019              NOON - 9:00pm
Saturday, March 23rd, 2019          10:00am - 7:00pm
Sunday, March 24th, 2019             10:00am - 5:00pm

Move-Out:

Sunday, March 24, 2019       6:00pm - 10:00pm 
Monday, March 25, 2019       8:00am - 2:00pm 

Move-Out Information

GENERAL INFORMATION

General informations

SHOW LOCATION:
EY Centre
4899 Uplands Drive,
Ottawa, On
K1V 2N6

EXHIBITOR REGULATIONS

-Floor covering (same size as your booth) is mandatory. 
-Walls higher than 8' have to be finished on both sides. No publicity on the back side.
-Walls higher than 12' have to be approved by the show management. 
-There is a visibility fee of $500 for banner hanging. Talk to your representative for more information.
-Rigid walls are mandatory for booths located on the main aisle.

To consult all the rules and regulations from the EY Centre, Click here

Step 3

IMPORTANT NOTES AND FORMS

Freeman is our official supplier for all your needs in terms of furniture, carpets, electricity, water drain, natural gas and more. 

To view the full version of the manual, CLICK HERE

Important: Click Here and take advantage of a 30% discount by ordering online before February 25, 2019.


1) Floor covering is mandatory for your booth, it could be carpets, tiles. It has to be the same size as your booth space.  If you don't have any, you can rent it with freeman.
Carpet Order Form
Freeman Method of Payment Form

2) Black partitions are provided by the Show Management except if you are on the main aisle. 
If your booth is located on the Main aisle (see plan below), rigid walls are mandatory. 
You have the option to order drywall with Freeman.
HardWall Order Form
Rental Exhibit Order Form
Exhibit Accessories Order Form
Freeman Method of Payment Form

3) Will you need furniture, electricity, water connections, natural gas ?
If yes, here are the forms below:
Electrical Order Form
Electrical Labour Order Form
Installation & Dismantle Form
Hanging Sign Labour Order Form
Freeman Method of Payment Form


4) Will you need internet, telecom services and/or audio-visual?
DE. Systems - Internet Order Form


5) Are you thinking about having a contest on site?
Contest Rules and Regulations 2019

6) You have 3 exhibitor badges included every 100sqft.
Example : If your booth space is a 10' x 20' you get 6 exhibitor badges. 
If you think you need more you can order some with the form below.
Exhibitor Badges 2019

7) EY Centre parking is $8.00/day (tx included). 
You can also buy parking passes for your employees and you by completing the form below. 
Take note: You may have one already included in your contract, please verify to make sure you don't buy it twice. Parking pass are at $34 (tx inc)/each and there is only 250 available. First come, first serve.
Parking Pass Order Form 2019

8) Rules and Regulations for Food and Beverage - EY Centre

9) You need to be insured from the move-in to the move-out of the Show. Please click below to have all the information about the Insurance Information

10) Booth Cleaning
If you would like someone to clean your booth after show hours, please complete the form below. 
EY Centre Booth Cleaning Form

11) Is it your first time at the EY Centre? Click Here to view the site plan.

12) Spruce Up your Booth! Want your booth to stand out? We have arranged preferential pricing with Ottawa Plants for live plant delivery directly to your booth. Click here for order options. Deadline March 19th. 

BOOK YOUR HOTEL

Book your hotel room via Homewood Suites,before March 5th, and receive a discount!
       
Here are your booking options:
           
1)   Call the hotel directly (613-422-3678) and provide dates and block code HSM and the front desk staff will take care of the rest;
2)   Go to homewoodsuites.com
           a)    Enter city and dates
           b)    Click on “add special rate codes”
           c)    Enter HSM in the “group code” section.
   
The Brand New Homewood Suites Ottawa Airport offers:

All Suite Hotel with Full Kitchen in every Room
Complimentary Hot Breakfast Buffet
Complimentary Evening Social Mon-Thurs.
Complimentary Airport shuttle
Complimentary Parking
100 % Smoke Free Hotel
Complimentary Wi-Fi
Complimentary local calling
Complimentary In-Room coffee
24/Hrs Fitness Centre
Heated Indoor Swimming Pool

Get more visibility: Advertise in the Show Guide! 

With over 10,000 copies distributed on site, the Show Guide is the exhibitor reference for all the visitors.

Click here to view the Show Guide order form

TELL US ABOUT NEW PRODUCTS

"What's new this year?"

Submit a new product by clicking here. Outline the new product, services and ideas you will be offering visitors attending this show.

Contact

Katie Wilson, Operations Coordinator
(613) 667-0509 ext.291
kwilson@expomediainc.com